Student Union


The name of the Union of students of the college shall be “Kuchinda College Students’ Union”.

All the bonafide students of +3 classes of the college are members of the Union. They elect annually one President, one Vice Presidnet, One Secretary, One Joint Secretary and Class Representatives (one from each class) as office bearers of the union for one academic year only.


FUNCTION OF THE UNION
1. To promote social and cultural awareness and to uphold moral values among the student.
2. To work selflessly for the well being of the college.
3. To organise debates/ symposia on topics having academic socia - cultural, national and international interest.
4. To invite eminent persons to address the union.

EXECUTIVE BODY O F THE UNION
The following shall constitute the executive committee of the union (a) The President (b) Vice-President (c) The Secretary (d) The Joint Secretary (e) Class Representatives (One from each class) elected by the students of the respective classes (f) A lady member, representing all the lady students of the college (to be nomiated by the Principal)

ADVISER
(a) There shall be an Adviser and some Associate Advisers appointed by the Principal from among the members of the teaching staff. In the absence of the adviser the Associate Adviser (according to seniority) shall act as the Adviser.
(b) The advisers shall be present in the meetings of the union They will assist, by helpful suggestions, whenever they think it necessary, for the proper conduct of the meetings. The President may also refer to the Advisers any rule for interpretation and the decision, there upon of the adviser, shall be final.
(c) The Adviser may, at any time, during a meeting on the request of the President, explain the scope and effect of the motion or amendments.
(d) None of the advisers will preside over a meeting of the union unless specially requested to do so by the President.

THE PRESIDENT
The President shall preside over all ordinary meetings of the union. He shall be responsible for maintaining order and interpreting rules. His rulling shall be consisdered final except where he requested any of the Advisers to do so.
THE VICE-PRESIDENT
The Vice-President shall assist the President and in his absence perform all the functions of the President.

THE SECRETARY
(a) The Secretary shall arrange debates, give notices of all meetings and shall maintain records of the proceeding of all such meetings.
(b) He shall be responsible for the accounts of the fund of the Union.
(c) The Secretary shall select subject for debate or discussion in consultation with the President and the Adviser.

THE JOINT SECRETARY
He shall assist the Secretary and in his absence perform all his functions.

FUNCTIONS OF THE EXECUTIVE COMMITTEE
The functions of the executive committee shall be -
(A) i) To draw up the programme of the union activities for the session.
ii) To operate the union budget and
iii) To undertake such other activities as are consitsent with the objectives of the union in accordance with the constitution.

MEETING
(i) An ordinary meeting of the Executive Committee shall be called by the Secretary in consultation with the President and the Adviser. Notice of such meeting with date, time, place and agenda shall be given to the members atleast 48 hours prior to the meetings.
(ii) An extra ordinary meeting of the executive committee may be convened at any time by the Principal.
(iii) A meeting of the executive committee shall be presided over in the absence of both the President and the Vice President by any members of the committee elected at the meeting, such election being conducted by the Advisor.
(iv) No meeting of the executive committee can be conducted without the Adviser or in his absence the Associates Adviser.
(v) 50% of the members of the executive comittee shall consitute the quorum.
(vi) The minutes of the meeting shall be maintained by the Secretary and copy thereof shall be communicated by the Secretary to the Principal within two days through the Adviser.
(vii) The meeting of the union shall be open to all the members of the teaching staff, who if they so deisre, can take part in the proceedings of the meeting except in the voting.

ANNUAL MEETING
A. (i) The newly elected office bearers will assume office
(ii) The new members of the union will be welcomed.
(iii) Amendments to the existing constitution if any, may be moved.
(iv) Previous year’s audited accounts may be presented by the Adviser.
B. Towards the closing of the session on a date fixed by the Principal there shall be the last ordinary meeting of the union to discuss and adopt the Annual Report and accounts to be presented by the Secretary.

ORDINARY MEETING
(a) Ordinary meetings of the union shall be arranged by the Secretary in consultation with the president to hold debates.
(b) There shall be atleast one such ordinary meeting every month and in the first ordinary meeting the budget shall be placed for approval.
(c) No ordinary meeting of the union can be conducted if the members present for the prupose are less than 250 in number.
(d) Such meeting shall normally be held after the college hours.

PROCEDURE
a) In the absence of both the President and the Vice-President from an ordinary meeting the members present will elect a President from among themselves, the Adviser or his deputy taking the chair until the election is over. The President shall assume all the rights and discharge all the duties of the President during the meeting.
(b) At the commencement of each ordinary meeting the Secretary shall read the minutes of the last ordinary meeting and subsequent extra ordinary meetings of the union. If any the minutes on being approved by the members present shall be signed by the President.
(c) Every speech shall be relevant to the subject of discussion and no personal reflection shall be made in course of the speech.
(d) The President or Vice-President may take part in discussion and in that case the Adviser shall take the chair.
(e) At the conclusion of the debate, as soon as the mover of the original motion has exercised his right of reply, the amendment if any shall first be put to vote. If the amendment is lost the original motion, shall then be put to vote. If the amendment is carried through the motion as amended, shall be put to vote.
(f) All the questions in the debate shall be determined by a majority of votes of the members present. In case of a tie, the President shall have his casting vote.
(g) The Adviser, his nominee or any member may call the President’s attention to a point of order even while a member is speaking.
(h) For maintaining discipline in the meeting the President may call any member, to order. If a member disobeys any ruling of the President or the Adviser of his deputy, the President may ask the member to withdraw from the meeting and report his name to the Principal. The President may also dissolve the meeting.
(i) On any point not provided for in these rules. the Adviser or his deputy shall be empowered to give a ruling as to the proper procedure and his ruling shall be final.
(j) An amendment to a motion shall be discussed only after one first four speakers on that motion have spoken.
(k) When an amendment is proposed and seconded members may at their option, speak either on the amendment or on the original motion.

EXTRA ORDINARY MEETING
An extra ordinary meeting of the union may be convened:
(a) At the Principal’s direction.
(b) On a written request addressed to the Principal and signed by not less than one third of the total members of the union.
(c) On the request of the President to the Principal.
The Principal or his nominee shall preside over the extraordinary meetings.

STUDENTS’ UNION & OTHER CULTURAL ASSOCIATIONS & SOCIETIES


ELECTION RULES FOR STUDENTS’ UNION, OTHER SOCIETIES & ASSOCIATIONS:

The following guidlines will be strictly followed by the students during the period of Election to different offices of Students’ Union and other allied socieites right from the date of notification to oath taking ceremony.
(i) There will be complete disassociation of students election and student represenation from political parties.
(ii) During the period of Election no person, who is not a student on the rolls of the college, shall be permitted to take part in the election process in any capacity.
Eligibility Criteria for Candidates:
(i) Undergraduate students between the age of 17 and 22 and post graduate studnets with the maximum age limit of 24-25 years may contest election.
(ii) The candidate should in no event have any academic arrears in the year of contesting the election.
(iii) The candidates should have one opportunity to contest for the post of office bearer and two opportunities to contest for the post of any executive member.
(iv) The candidate should have attended the minimum percentage of 75% attendance in all subjects taken together.
(v) The candidate shall not have a previous criminal record, that is to say he should not have been tried and/or convicted of any criminal offence for misdemeanor. The candidate shall also not have been subject to any disciplinary action by the University authorities.
(vi) The candidate must be a regular, full time student of the college.

ELECTION RELATED EXPENDITURE AND FINANCIAL ACCOUNTABILITY
1. The maximum permitted expenditure per candidate shall be Rs. 5,000/-
(ii) Each candidate shall, within two weeks of the declaration of the result, submit complete and certified (to be certified by the candidate) accounts to the college authorities. The college shall publish such accounts within 2 (two) days of submission of accounts through a suitable medium so that any member of the student body may freely examine the same.
(iii) The election of the candidate will be nullified in the event of any non-compliance or in the event of any excessive expendiiture.
(iv) With the view to prevent the inflow of funds from political parties into the studnets election process, the candidates are specially barred from utilising funds from sources other than voluntary contribution from the students.

Code of Conduct for Candidates and Election Administrators:
(i) No candidate shall indulge in nor shall abet any activity, which may aggravate exsting differences or create mutual hatred or cause tension between different castes and communities, religious or linguistic or between any groups (s) of students.
(ii) Criticism of the other candidates, when made shall be confined to their policies and programme, past record and work. Candidates shall refrain from criticism of all aspects of private life, not connected with the public activities of the other candidates. Criticism of other canidates or their supporters based on unverified allegations or distortion shall be avoided.
(iii) There shall be no appeal to caste or communal feeling for securing votes. Places of worship, within or without the campus shall not be used for election propaganda.
(iv) All candidates shall be prohibited from indulging or abetting all activities which are considered to be “Corrupt Practices and Offences.” such as bribing of voters, intimidation of voters, impersanation of voters, canvassing or the use of propaganda within 100 meters of polling station, holding public meetings during the period of 24 hours ending with the hour fixed for the close of the poll and the transport and conveyance of voters to and from the polling station.
(v) No candidate shall be permitted to make use of printed posters, printed pamphlets or any other printed materials for the purpose of canvassing. Candidate may only utilize hand made poster which are procured within the expenditure limit set out herein above.
(vi) Candidate may only utilize hand made posters at certain places in the campus which shall be notified in advance by the election commission.
(vii) No candidate nor his / her supporters shall deface or cause any destruction to any property of the college. All candidates shall be held jointly and severely liable for any destruction / defacing of any college property.
(viii) No candidates shall be permitted to carry out procession, or public meetings or in any way canvass or distribute propaganda material outside the college campus.
(ix) During the election period the candidates may hold procession and / or public meetings provided that such procession and / or public meeting do not in any manner, disturb the classes and other academic and co curricular activities of the college. Further, such procession / public meeting may not be held without the prior written permission of the college authority.
(x) The use of loudspeakers, vehicles and animals for the purpose of canvassing shall be prohibited.
(xi) On the day of polling, student organizations and candidates shall:-(a) Co-operate with the officers on election duty to ensure peaceful and orderly polling and complete freedom to the voters to exercise their franchise without being subjected to any annoyance or obstruction.
(b) Not serve or distribute any eatables or other sold and liquid consumables, except water on polling day.
(c) Not hand out any propaganda material on the polling day.
(xii) Excepting the voters no one without a valid pass / letters of authority from the Election Commission or from the college authorities shall enter the polling booths.
(xiii) The election commission / college authorities may appoint impartial observers. If the candidates have any specific complaints or problems regarding the conduct of the election they may bring the same to the notice of the observer(s). Observers shall also be appointed to oversee the process of nomination of students.
(xiv) Contravention of any of the above recommendations may made the candidate liable to be stripped of his candidature or his elected post, as the case may be. The election commission / college authorities may also take appropriate disciplinary action against such a violator.
(xv) In addition to the above mentioned code of conduct certain provision of the Indian Penal Code 1860 (Selection 153-A and Chapter – IX AX ’’ Offences relating to Election’’) may also be applicable to students’ elections.
(xvi) There will be a Grievance Cell constituted by the Principal including one girl student and one boy student from +3 year classes for redressal of grievances of the students during election process.
(xvii) Detailed election- rules shall be notified on the date of notification of the election.